SharePoint Alternatives: 15 Best Competitors to Consider [2023]

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Microsoft’s SharePoint is of the most robust content management systems on the market. Over 200,000 organizations worldwide use it to share, store and collaborate on documents.

But while SharePoint offers advanced features, it comes with a steep learning curve, complex customizations, and a lack of search functions which can make it a poor choice when trying to use it as a knowledge base. 

It can also be challenging to keep the system lean, up-to-date, and easy to overview—so much that it has led to the expression “SharePoint sprawl”.

SharePoint can simply become too cumbersome and expensive which is why we're going to explore some of the best SharePoint alternatives including:

• Helpjuice
• Confluence
• Bitrix24
• Basecamp
• Google Drive
• Slack
• PleaseReview
• Alfresco
• OnlyOffice
• Nuxeo
• HyperOffice
• Dokmee
• Box
• M-Files
• eFileCabinet

Throughout this post we’ll discuss:

• The features of each alternative
• What each software does well and where there's room for improvement

Without further ado, let’s take a look into the best alternatives to SharePoint's popular collaborative software.

The Best Alternatives To Microsoft SharePoint in 2023

Since Microsoft SharePoint isn’t the right tool for every company, we’ve put together this list of the best alternatives to SharePoint.

1. Helpjuice

Helpjuice is a knowledge management software that helps companies create and manage internal and external knowledge bases. It provides a powerful search engine that helps users quickly find the information they need. 

As Manoj J, Chief Strategy Officer at Reservatons.com, said: “Intuitive interface. Makes it easy to create and deploy a rich content library. “ You can choose yourself if you want to host your Helpjuice portal yourself, or if you wish for Helpjuice to host it for you.

The collaboration tools make it easy to work together directly in the documents. Ginger J, Co-Owner of WebPunch, said that “It’s very easy to use (like using Google Docs or Microsoft Word).”

For example, you can manage user access, even access to specific articles, and restore previous document versions.

Analytics features make it easy to gather data and get insights from documents. David, Training Manager at Sunlight Financial, says that “Analytics, analytics, analytics - its why we move to the solution - great to get insight into popular articles”.

One of the key features that users appreciate is that it is easy to customize so that it fits your needs and is on-brand—many other tools on the market offer limited or difficult customizations. Ross, Director of Growth at Shipt.com, said that “We tried others, but nothing was as customizable as Helpjuice. They even customize your knowledge base for you”.

That’s right—not only does Helpjuice offer unlimited customizations, but the support team is happy to do them for you. And, yes, the team has a typical response time of less than five minutes—pretty hard to beat!

2. Confluence

Confluence is part of Atlassian’s suite of collaborative tools that allow teams and organizations to work together more efficiently. It provides a central location for users to manage documents, share knowledge, and create corporate wikis. 

Key Features:

• Ability to create and manage corporate wikis
• Customizable and controlled user access
• Integration with other Atlassian tools such as Jira, Bitbucket, and Bamboo, as well as external tools such as Trello.

Pros:

• Confluence has an intuitive interface that makes it easy to get started and upload documents.
• Integrates with other Atlassian tools and external tools, providing a complete suite of collaborative tools.
• The customizable and controlled user access feature ensures that only authorized personnel can access sensitive documents.

Cons:

• Some users feel restricted by Confluence's lack of advanced features and customization options, which can limit its usability for complex projects.
• The wiki system can be challenging to manage and overview, causing unnecessary frustration and irritation.
• Customizing the page can require the use of plugins and HTML, making it more difficult for less tech-savvy users to navigate.

Final Verdict: Confluence is an excellent choice for organizations that prioritize controlled user access and customizable features. It integrates with other Atlassian tools, providing a comprehensive suite of collaborative tools. However, its lack of advanced features and customization options can limit its usability for complex projects, making it a less ideal choice than other SharePoint alternatives.

3. Bitrix24

Bitrix24 is an all-in-one business suite that includes a wide range of features for communication, collaboration, and project management. Developed by Bitrix Inc., this SharePoint competitor is designed to help businesses streamline their operations, manage tasks, and work more efficiently.

Key Features:

• Built-in communication tools such as chat, video conferencing, and team calendars
• Project management tools including task management, time tracking, and project templates
• Collaboration tools for document management, workflow automation, and team collaboration
• Integrations with popular third-party apps such as G Suite, Slack, and Microsoft Office

Pros:

• Comprehensive set of tools for communication, collaboration, and project management, making it a good all-in-one alternative to SharePoint
• User-friendly interface with customizable dashboards and workspaces
• Affordable pricing plans with a free version for small teams and startups
• Available in both cloud-based and on-premise versions for added flexibility and customization

Cons:

• Some users have reported glitches and bugs in the system that can slow down productivity
• Limited customization options compared to SharePoint, particularly in terms of branding and design
• Steep learning curve for some features, particularly for less tech-savvy users
• Advanced features such as CRM and e-commerce are only available on higher-priced plans

Final Verdict: Overall, Bitrix24 is a robust alternative to SharePoint that offers a comprehensive set of tools for communication, collaboration, and project management. Its affordable pricing plans and flexibility in deployment options make it a viable option for small teams and startups, while its integrations with popular third-party apps and strong mobile app make it a versatile solution for businesses of all sizes. However, businesses that require extensive customization options may find Bitrix24 lacking compared to Microsoft SharePoint or some of the other alternatives.

4. Basecamp

Basecamp is a popular project management tool that emphasizes simplicity and ease-of-use. The platform offers a wide range of features to help users manage tasks, communicate with team members, and stay organized throughout the project lifecycle.

Key Features:

• To-do lists, task management, and scheduling tools
• Group chat and direct messaging for team communication
• File sharing and collaboration tools (e.g., comments, reactions)
• Project templates and project tracking tools

Pros:

• Intuitive and user-friendly interface that requires little training or setup time
• Offers a wide range of features to help users stay organized and manage tasks effectively
• Provides a central hub for team communication, reducing the need for email and meetings
• Offers robust mobile apps for iOS and Android devices, allowing users to stay connected on-the-go

Cons:

• Some users may find that the platform lacks advanced project management features that are available in other tools like Microsoft SharePoint
• While the interface is user-friendly, some users may find the design to be outdated or unappealing
• There is limited customization available for the platform, which may not meet the needs of larger organizations or those with more complex project requirements

Final Verdict: Basecamp is an excellent option for organizations that want a straightforward and user-friendly project management tool. Its ease-of-use and wide range of features make it a great alternative to Microsoft SharePoint for teams that need to stay organized and manage tasks effectively. However, for organizations that require more advanced project management features or customization options, Basecamp may not be the best fit. Overall, Basecamp is a reliable and cost-effective solution for project management and team collaboration.

5. Google Drive & G Suite

Google’s challenger to SharePoint is Google Drive, which allows you to store and share documents. But Google Drive, on its own, isn’t enough to create an integrated collaboration environment. 

However, use it in combination with the rest of the G Suite tools, such as Docs, Email, and Calendar, and you get a more well-functioning document management system.

Pros

Google offers a multitude of tools accessible through one G Suite account, which makes it a convenient choice for companies that already use G Suite for email. If G Suite’s tools aren’t enough, there is a large number of integrations.

It is easy to share and collaborate on files, both within the company and with external users. And, as you would expect, G Suite has a great search function.

Cons

While G Suite offers up a wide range of tools, you still need to use different pages and apps for advanced document collaboration. 

The lack of overview can make it challenging to keep track of all changes, especially when you use intricate folder structures.

Editing requires the use of Google Docs, which can become annoying for organizations that use Microsoft Office to create documents. Some of the editing features can also be too basic for advanced users.

Other big draw-backs are the lack of customization and lack of customer service.

6. Slack

Slack is a great SharePoint alternative for organizations that want a simple and easy-to-use communication tool. Slack replaces email as the primary mode of communication within teams, making it easier to manage messages, files, and tasks. Additionally, Slack's integrations with other tools like Google Drive, Trello, and Zoom, make it easy to work across different platforms and tools.

Key Features:

• Channels for team communication and project management
• Direct messaging for one-on-one conversations
• File sharing and collaboration tools (e.g., comments, reactions)
• Integration with other tools (e.g., Google Drive, Trello, Zoom)

Pros:

• Replaces email as the primary mode of communication within teams and organizations
• Integrates with other tools like Google Drive, Trello, and Zoom, making it easy to work across different platforms and tools
• Customizable notifications and reminders to help you stay on top of your work

Cons:

• Limited functionality for project management and task tracking compared to SharePoint
• Can become overwhelming with too many channels and messages
• Requires careful management to prevent miscommunication or information overload

Final Verdict: Slack is a great alternative to Microsoft SharePoint for organizations that prioritize communication and real-time collaboration. However, if your organization needs more robust project management and task-tracking features, you may want to consider other alternatives. While Slack has limited functionality in this area compared to SharePoint, its user-friendly interface and integrations make it a popular choice for teams who want to streamline their communication and collaboration.

7. PleaseReview

PleaseReview from Ideagen is a web-based collaboration tool for document review, allowing multiple users to review, edit, and comment on documents simultaneously. The software offers robust features such as version control, track changes, and inline comments, making it a popular choice for businesses in the life sciences, legal, and financial industries.

Key Features:

• Collaborative document review and approval process
• Version control and track changes
• Inline commenting and annotation tools
• Document comparison and merging
• Automated workflows and customizable templates

Pros:

• Easy-to-use interface for non-technical users
• Intuitive workflow and process design for document review and approvals
• Robust security features, including customizable access levels and audit trails
• Support for compliance regulations such as FDA 21 CFR Part 11 and GDPR

Cons:

• Limited customization options for branding and layout
• Steep learning curve for advanced features and customization options
• Higher pricing compared to some other document review tools in the market

Final Verdict: Overall, PleaseReview is a robust tool for document collaboration and review, with its unique feature of simultaneous co-authoring and commenting. It's a great option for organizations that need to manage multiple versions of documents and streamline their review process. However, it's worth noting that PleaseReview's pricing may be prohibitive for smaller organizations, and its lack of integrations with other tools may limit its functionality compared to other SharePoint alternatives. Organizations that prioritize integrations with other tools may want to consider other alternatives, but PleaseReview's strong document review and collaboration features make it a viable choice for those who prioritize those specific capabilities.

8. Alfresco

Alfresco Content Services is a collaborative content management system developed for enterprise businesses, offering collaboration tools, document archiving and indexing, and document and records management. It also exists as an open-source version, although that requires some tech skills to set up and maintain.

Key Features:

• Collaboration tools for teams to work together effectively
• Document archiving and indexing for easy access and organization
• Document and records management to keep track of important documents
• Customizable workflow templates for easy project management

Pros:

• Easy to edit documents with built-in integration with Google Docs and Microsoft Office
• Workflow templates make collaboration more efficient and streamlined

Cons:

• Not ideal for smaller organizations due to focus on enterprise businesses
• May take time to set up and customize the software according to user reviews
• Pricing is not transparent, and licensing cost can be prohibitive for small businesses and startups

Final Verdict. Alfresco Content Services is a robust content management system with a focus on enterprise businesses. Its integration with Google Docs and Microsoft Office makes document editing easy, and workflow templates can streamline collaboration. However, smaller organizations may find the software costly and challenging to set up, given the lack of transparent pricing and reported time investment in customization. Nonetheless, Alfresco is a solid alternative to Microsoft SharePoint, especially for organizations with a large volume of documents and records to manage.

9. ONLYOFFICE

ONLYOFFICE is a project management solution with document storing, sharing, and collaboration tools. Other features include project management tools, CRM, and email.

Features:

• Document collaboration and editing
• Project management tools (e.g., task tracking, Gantt charts)
• Built-in CRM and email management features

Pros:

• Easy-to-use, intuitive interface
• Includes a wide range of office tools in a single platform
• Affordable pricing plans, with a free version for up to five users
• Customizable branding and interface options to match your company's branding

Cons:

• Some users have reported issues with the user interface, finding it cluttered and difficult to navigate
• Limited features compared to more specialized tools, which may be a downside for organizations with specific needs
• Limited reporting and analytics features, which may be a downside for organizations requiring detailed data analysis

Final Verdict: ONLYOFFICE is a solid option for businesses looking for an all-in-one solution for document management, project management, and more. Its affordable pricing plans and customizable branding options make it an attractive alternative to Microsoft SharePoint. However, it may not be the best choice for businesses with more specialized needs or those requiring detailed data analysis.

10. Nuxeo

Nuxeo is a Content Services Platform that allows users to share, edit, and collaborate on documents. 

The focus is on offering enterprise solutions. Users appreciate features such as records management, document management, and case management.

Features:

• Enterprise-level content management and collaboration
• Digital asset management for managing and sharing images, videos, and other multimedia assets
• Customizable workflows and integrations with third-party systems
• Open-source technology allows for flexibility and customization

Pros:

• Ability to automate business processes using workflow tools
• Digital asset management for managing and sharing images, videos, and other multimedia assets
• Analytics and reporting make it easy to track document changes

Cons:

• The learning curve for using Nuxeo can be steep, particularly for non-technical users 
• Some users may find the interface to be less intuitive than other tools, such as SharePoint or Google Drive 
• Nuxeo may not be the best option for small businesses or organizations with limited resources due to the need for technical expertise

Final Verdict: Nuxeo is a robust content management system suitable for enterprises that require advanced document management and collaboration features. Its customizable workflows and integrations with third-party systems make it a versatile tool for various use cases. However, the learning curve and technical requirements may make it less accessible for small businesses or organizations with limited resources. As compared to SharePoint or Google Drive, Nuxeo's interface may not be as intuitive.

11. HyperOffice

Hyperoffice offers a suite of tools such as shared documents, project management, wikis, calendars, and forums. The target group is mainly government and large organizations. Users can collaborate on documents in real-time and keep track of changes.

Pros:

• HyperOffice’s strength is in the ease with which users can create portals and intranets. 
• Users report that the setup and structure of the intranets are logical, making them clear to navigate even for new users.
• Users appreciate the simple interface and that they get multiple integrated tools in one place.

Cons:

• User reviews report a bit of a learning curve to master the different functions and to customize the tool. 
• Timely to set up a well-functioning structure.
• Some testers consider the price high compared to similar solutions, which may be a prohibitive factor for potential users.

Final Verdict:

12. Dokmee

Dokmee focuses on document management, where users can view, collaborate on, and share documents at the same time. The folder structure feels familiar to many users because of its likeness to the Windows interface.

Key Features:

• User-friendly interface with familiar folder structure
• Fast search functions to find documents quickly
• Scanning of paper documents into scannable files for easy searching
• Collaboration tools such as document sharing and commenting

Pros:

• The simple, user-friendly interface makes it easier to navigate Dokmee, even for new users. 
• Documents can be found quickly either through the folder structure or the search function.
• Dokmee can also convert papers into scannable files, making it easier to search in uploaded documents.

Cons:

• Users report on lacking integration features and some customization features that would make it easier to get an overview.
• Dokmee doesn’t have the same degree of communication tools as other apps in this list. 
• Users also consider the price a bit high in comparison with other similar programs.

Final Verdict: Dokmee is an excellent option for businesses looking for an affordable document management system that is easy to use and navigate. While it may lack some of the customization and advanced collaboration features of other tools, its fast search functions and familiar folder structure make it an excellent option for businesses looking for a simple document management solution. However, businesses that need more robust communication tools or advanced customization options may want to consider other alternatives.

13. Box

The strength of Box is in its cloud storage capabilities, but Box also offers teams the possibility to share and collaborate on documents. Features include document management, collaboration tools, cloud sync, and file sharing.

Key Features:

• Cloud-based storage and file sharing
• Workflow automation and version control
• Strong focus on security features such as encryption and safety 

Pros:

• Simple process for accessing, storing, and sharing files.
• Provides a secure environment for teams to collaborate and manage documents

Cons:

• Some simple tasks can take an unnecessary amount of clicks to complete 
• Too many admin options for small businesses, making the system clunky for them to use.

Final Verdict: Box is a strong alternative to Microsoft SharePoint for organizations that prioritize secure file storage and sharing capabilities. While some users may find the admin console or user interface overwhelming, the platform's integration with other popular business tools and robust features make it a versatile choice for collaboration and document management.

14. M-Files

M-Files is a document management platform that primarily caters to paper-heavy industries, making it popular among businesses that are moving towards a more digital document strategy. 

Apart from document management features, M-Files also includes tools for workflow, CRM, and quality management.

Key Features:

• Intelligent metadata-powered search and retrieval system
• Version control for documents and digital assets
• Advanced security and access controls to protect sensitive information

Pros:

• M-Files is easy to use and has strong search functionality
• Offers an intelligent metadata-powered search and retrieval system that allows users to quickly

Cons:

• Some users found the variety of user licensing options confusing and cumbersome to choose in a cost-efficient way. 
• Others saw a lack of knowledgeable US support as a significant source of frustration and felt that they got to speak to a sales team instead of people who could handle tech issues. 
• The lack of templates frustrated some users, as it made it more challenging to set up new documents quickly.

Final Verdict: M-Files is a highly versatile and customizable information management system that offers a wide range of features for document management, workflow automation, and collaboration. However, its higher cost and steeper learning curve may make it less attractive for smaller organizations or those with more specialized document management needs. Nonetheless, for larger organizations that need a scalable and secure platform for document management and collaboration, M-Files is a powerful and reliable option

15. eFileCabinet

eFileCabinet focuses more on safe storage and file-sharing than on fancy editing functions, even if it has collaborative tools. 

The main feature is the OCR templates that recognize the type of any uploaded document. 

That means that the system knows what to name and where to place the documents. Users can retrieve the documents by searching for keywords in the document.

Pros:

User reviews appreciate the various role-based permissions that give administrators the ability to control access. 

The star feature is eFileCabinet’s Secure Drawer, which allows users to manage and organize documents as well as control a document’s version changes. 

Cons:

The biggest issue for users seems to be that the Secure Drawer can lag or malfunction. Others found it difficult to set up their templates or thought it took too many clicks to complete basic tasks.

So Which Option is Right For You?

It is essential to consider your needs when you’re choosing a tool for document management. Many users want and need a document management system that helps them:

• Easily store, organize, and share documents
• Edit and collaborate on documents
• Manage user access
• Offer rich and easy-to-do customizations
• Solve issues with access to responsive, helpful customer support.

While there are many decent SharePoint alternatives on the list above, few options tick off all that. Guess what? Helpjuice has all of the above.

One of the most significant issues with many SharePoint alternatives is customizations. Either they are inadequate, or too complex to carry out without tech assistance. 

Helpjuice offers practically indefinite customizations—and our support team is happy to help you customize it for you. You won’t get that level of support with an open source-option or most other software options.

Then, let’s talk about cost. SharePoint can be an expensive choice, especially for smaller organizations that need to restrict expenses. 

Many of the options above have hefty licensing fees or charge a user-based fee, which quickly can become expensive for a growing organization. 

Helpjuice is far cheaper than many of the options above—try it out yourself for free for 14 days.